Traxo launches tool to monitor corporate travel bookings outside approved channels

Corporate travel technology provider Traxo has launched a tool that allows businesses to monitor travel policy compliance across bookings made both within and outside approved corporate booking channels.

The new capability, Traxo Policy, automatically checks reservations against an organisation’s travel rules, including flights and accommodation booked directly with suppliers or through third-party websites.

Where a booking breaches company policy, the system can notify the employee within seconds, allowing them to make changes before departure and, potentially, before cancellation penalties apply.

The launch addresses a long-standing challenge for corporate travel managers, who may have limited visibility of bookings made outside designated travel management companies (TMCs) or online booking tools.

Such gaps can also complicate traveller tracking and duty-of-care arrangements, particularly during emergencies when organisations need to identify and contact employees travelling abroad.

According to research published by the Global Business Travel Association (GBTA) and ALTOUR in 2025, 87% of travel managers said their organisations required bookings to be made through approved TMCs or online booking platforms.

However, bookings made outside these channels can be difficult to monitor and may only become apparent when employees submit expenses.

Andres Fabris, Founder and CEO of Traxo, said: “Travel managers have been asking for years for a way to check every booking against policy, no matter how it was booked, and to reach the traveller before the trip happens.”

The company also reported that employees contacted after making non-compliant bookings were 60% more likely to use approved channels for subsequent trips. These findings have not been independently verified.

The platform allows organisations to configure policy rules according to their requirements, while maintaining records of compliance checks, notifications, and violations for reporting purposes.

Further reading: FCM Consulting launches new Travel Impact Index tool.